Bookkeeping

All new customers must be integrated into our internal systems and procedures, according to the particularities of the company and its components.
The integration of the new customer into our internal procedures is carried out only once, i.e. at the start of services with Exacte.
Proper integration ensures greater harmonization between Exacte and the customer, and efficiency in the accounting management process.

We provide our customers with a structured methodology for managing and organizing accounting documents.
From the moment the customer arrives and throughout the services rendered, we advise and train the customer on the methodological approach to be adopted.
This initiative minimizes the cost of accounting services for the customer, and optimizes the efficiency of our services.

Whether by e-mail, phone call or in person, we make sure to get in touch with the customer when necessary, whether it’s to announce important deadlines, delays in the file, missing documents, and so on.
These regular follow-ups are carried out at various frequencies depending on the customer’s needs.
This ongoing monitoring keeps the company’s accounting management up to date, and prepares it for any future accounting obligations.

Government obligations we take on include:
- Sales tax returns (GST/QST/HST);
- RL-1 Summary;
- Wage declaration;
- Other government documents.
Please note that we do not file personal or corporate income tax returns.
Government obligations must be processed according to government deadlines.
Companies that keep up to date with their government obligations avoid paying penalties and interest.

Accounts receivable include customer lists, sales invoices and cash receipts.
The more regularly your bookkeeping is updated, the more efficient your accounts receivable management will be.
Good accounts receivable management makes it possible to identify at any time the age of sales invoices in default of payment.

Accounts payable includes the recording of supplier lists, purchase invoices and payments.
The more regularly your bookkeeping is updated, the more efficient your accounts payable management will be.
Good accounts payable management makes it possible to identify at any time the age of invoices in default of payment.

Payroll accounting involves extracting information from the payroll system in order to create the transaction in the accounting system.
Just like other accounting transactions, it is important to keep payroll accounting up to date on a regular basis.
This meets the primary objective of bookkeeping, which is to represent the company’s accounting information fairly and accurately.

Accounting for loans and investments involves extracting information from contracts in order to create the transaction in the accounting system, making sure to distinguish between the principal and interest portions
As with other accounting transactions, it is important to keep loan and investment accounting up to date on a regular basis.
This meets the primary objective of bookkeeping, which is to represent the company’s accounting information accurately and truly.

An accounting entry is the recording of company transactions in the accounting books.
We ensure that all transactions are represented in the company’s accounting system as they are transmitted to us.
This fulfills the primary objective of accounting, which is to represent the company’s accounting information accurately and reliably.

Reconciliation is a process that ensures data concordance between the accounting system and the statements provided by banking institutions. Reconciliation is performed for bank accounts, credit cards and lines of credit.
Reconciliation is carried out on a monthly basis, using the monthly statements provided by the banking institutions.
The reconciliation highlights omissions, duplications, errors and discrepancies in the data provided by the accounting system.

Good business management includes the orderly classification of corporate documents.
Filing is necessary after accounting vouchers have been recorded.
Proper filing greatly reduces the risk of getting lost in accounting, facilitates government audits and enables the company to find the documents it needs quickly.

Whether by e-mail, phone call or in person, we make sure to keep in touch with the accountants responsible for the customer.
These follow-ups are carried out at various frequencies depending on the customer’s needs.
This ongoing communication ensures better synchronization of all the accountants working on the same company.